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The Meeting Room can be hired for groups, classes and meetings etc. It is located on the lower ground floor with easy disabled access through the rear entrance on Beardell Street. The room seats up to 50 people and contains a whiteboard, projector screen, tables and chairs. The layout can be arranged by the hirer to suit their requirements. A flip chart, television and VCR/DVD equipment are also available for hire.

Hire charges for community groups

During library opening hours                        Outside library opening hours

1 hour             £11                                                     £25
2 hours           £19                                                     £40
3 hours           £28                                                     £60

Hire charges for commercial groups

During library opening hours                        Outside opening hours                  

1 hour             £16                                                     £30
2 hours           £29                                                     £50
3 hours           £43                                                     £80

Setting up and clearing up time for hirers and their guests to disperse must be pre booked and paid for as part of the hired session.  Additional time, outside the agreed contract finishing time when the library is closed will be chargeable at the full hourly rate and will be invoiced. (i.e. a session that over-runs by 15 minutes will incur an additional charge of the full hourly rate)

Cancellations
The following charges will apply:
Cancellation on day of hire will incur the full hire charge.
Cancellation less than one week prior to day of hire will incur 50% of the full hire charge.

Conditions of Hire
Session times outside of library opening hours are negotiable and confirmation of hire will be at the discretion of the Chief Librarian. All prices are as set out above with a minimum booking period of 1 hour. All part hours will be charged as a full hour.

Hirers should ensure that no unauthorised access to other parts of the library is allowed outside library opening hours when their guests are being admitted to, or exiting the meeting room. The rear entrance/exit door should be kept closed at all times for security reasons, other than to enter/exit.  Hirers are responsible for any loss, incidents or damage to the library caused by negligence in this respect.

The hirer must make their own arrangements for any preparations and cleaning up of the meeting room after meetings.

Hirers may bring in their own refreshments, providing any spillages are cleaned up and any cups, containers, etc. disposed of at the end of the session. White boards should be cleaned and any surplus materials, used paper, etc, should be disposed of. The room should be left in the condition it was found in after the conclusion of each hired session.

Staff areas
Hirers and their guests should not enter those parts of the building indicated as ‘Staff Only’

Health and Safety
In case of an emergency or evacuation of the building during library opening hours, the hirer should sign in and out of the library using the library’s own daily staff register. The hirer should also make arrangements for keeping records of whether those attending hired sessions are in or out of the building at any point during the hired session. This would also apply to lettings outside of normal library opening hours.

Please download a booking form & information and contact the Administrative Assistant on Tel: 020 8670 2551 to make your booking.

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Opening hours
Monday  10-7pm
Tuesday   9-7pm
Wednesday  Closed
Thursday  9-7pm
Friday  9-7pm
Saturday 9-5pm